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How Intelligent Reporting Can Benefit Your Fleet

Mar 7, 2008
When a business manages their fleet, intelligent reporting is important for many different reasons ranging from cost-efficiency and convenience to how it impacts the environment. Everyone knows how motor vehicles have a negative impact on the environment, but by intelligently and accurately reporting data regarding fleet operations, the impact on the environment can be less severe while still operating the fleet in a manner that is convenient for the business.

The reports that a business should have in regards to managing their fleet are:

Fleet composition

Fleet exception reports

Vehicle maintenance reports

Vehicle maintenance schedules

Invoice analysis

Delivery information

Fuel analysis

All of these areas are areas that should be reported on when managing a fleet. How can these reports benefit the environment? Well, when a vehicle is having mechanical problems, its emissions can increase , which is very convenient for the business. By having proper vehicle maintenance reports and adhering to maintenance schedules the damages to the environment can be avoided.

Also, fuel analysis means that overuse of gasoline can be eliminated by using reports to figure out exactly why gasoline is being consumed too quickly. Once the cause is pinpointed, it can be eliminated. This results in less fuel usage and a cost-effective solution for the business to not have to spend so much money on fuel. This can also come into play as far as finding the best route to make a delivery, which is where delivery information reports can come in handy.

There are other items that can be covered through intelligent reporting such as the use of a GPS system to help drivers find the best routes. By finding the best routes to complete a delivery, a fleet management operator can actually reduce the number of vehicles on the road, which is another way in which the business can implement a cost-effective way of having a positive influence on the environment.

How to acquire intelligent reporting

There are a variety of fleet management software programs available on the market as well as companies capable of taking care of a business's fleet management needs. If a business has the manpower, they can appoint a fleet operator in-house and utilize the benefits of a fleet management software program or enlist the services of a fleet management company to take care of all of their reporting and fleet management needs.

Sometimes enlisting the services of a fleet management company is the most cost-effective solution because your company may not want to pay thousands upon thousands of dollars per year for an employee who will be tasked with only managing the business's fleet. Whether the business chooses to use fleet management software or the services of a fleet management company, the reports must be a regular function of that person, in or order to take care of our environment.

Through intelligent reporting, potential issues can be taken care of before they turn into larger issues, the business will notice that they will save money by analyzing these reports for cost-efficient methods to get the job done, and they will find that their efforts will have a positive influence on the environment. Intelligent reporting covers so many areas that it is important that any business that relies heavily upon their vehicle fleet should employ a fleet management system to get the job done in the most effective way possible.
About the Author
Keeping track of your business' operating expenses is crucial to remaining profitable. Fleet cards make use of intelligent reporting to meet this objective.
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