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Payroll Management: Opportunities And Challenges

Apr 4, 2008
An issue to consider when hiring payroll management personnel is that as more and more is generated, it becomes more difficult to locate missing funds. Interviews, background checks, and even fingerprinting are often necessary to investigate the potential criminal record of the employees of a company.

The payroll department is responsible for deducting the correct amounts for taxes and insurance from employee paychecks. The department may also have to withhold amounts for court ordered child support or federal student loan payments. In some companies the payroll department also handles the bookkeeping for expense accounts and reimbursement for employee expenses such as the use of a personal vehicle for business purposes.

Many smaller businesses still use a payroll employee to hand write payroll checks and determine deductions. Larger commercial enterprises will use complicated software to make sure that employee paychecks are correct. These are two different approaches with the same result.

Accuracy is of the highest priority when doing any payroll. Since all employees are so touchy about their paychecks and will challenge you over every suspected error, it’s definitely in your best interests to do payroll right. Keep in mind, though, that no matter how hard you try, though, there are still employees who are going to think they’ve been cheated by the amount printed on their paychecks. Additionally, the national government is extremely picky about deductions and can cause you nightmares at audit time.

The payroll management division of a company will want to strive to deliver employee compensation in the most efficient, practical manner. Many companies still rely on physical paper pay checks, which employees must take to the bank on payday. Direct deposit is also common, where funds are placed electronically into employee bank accounts. Also used by some firms are debit cards, where the employer deposits a certain amount of money onto each employee’s debit card each pay period.

No business will be able to function without functioning payroll management. Good payroll departments issue accurate paychecks in a timely fashion, which is always a requirement for both employers and employees. Thus, these departments are capable of helping to maintain good employee morale.

An issue to consider when hiring payroll management personnel is that as more and more is generated, it becomes more difficult to locate missing funds. Background checks are often necessary to investigate the potential criminal record of the employees of a company. The payroll department is responsible for deducting the correct amounts for government taxes and insurance from employee paychecks. The department may also have to withhold amounts for court ordered child support or federal student loan payments. In some commercial enterprises the payroll department also handles the bookkeeping for expense accounts and reimbursement for employee expenses such as the use of a personal vehicle for business purposes.
About the Author
George Purdy is a well-known public speaker on payroll management and has written several articles and essays on this subject matter. The following site on payroll management might be interesting for you.
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