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The Convenience Of Document Search Network Tools

Apr 7, 2008
Having a document search network tool in the office is indeed very advantageous for a whole lot of reasons. Let us say, hypothetically, that you work for a company that specializes in article marketing geared towards search engine optimization, or SEO. So, you would have a number of web content writers and graphic designers connected to your network at the office. Suppose you are in a hurry, and you need to submit one particular set of article to a very important client. This can be easily remedied, by asking the particular writer who did the articles to submit them to you. However, what if your writers themselves are not too sure as to who exactly did those articles? This can happen, you know, since web content writers produce so many articles in a work day. What's more, what if the particular set of articles that you are looking for dates several months back? The process of searching for these files could take a lot of time, which you really do not have as of the moment.

This is just one of the many scenarios when having a document search network tool can be very beneficial for the operations of your office. When you have this tool for your system, you can actually index the hundreds upon hundreds of files that you have in your whole network. After defining the folders, directories, and locations that you want to index, you can then perform a search for the file or files that you need in just a matter of seconds. This beats having to contact each and every writer in your team and asking them physically if they do remember creating the particular file at hand. Lucky for you if the writer in question has quite the extensive memory. However, this does not really present a common scenario here, especially when you are faced with the fact that your writers compose so many articles in a single month.

There are so many document search network applications that you can get in the market today. Because of the wide variety that these come in, it is important to weigh the features offered by each and every application before you do decide to get one. The important thing here is to match the features offered by the application to the needs of your system. Of course, there are general features offered by most of these document search network tools. Most offer a search system that is index-based and is also instant. The applications also offer support for phrase searches, as well as Boolean searches. There is also support provided for full-text analysis that is very accurate and very powerful.

Of course, what is the worth of a document search network tool if it cannot support the document types that are popularly used by people all over the world today? This is very important because the file types supported by the tool would really matter. These file types include MS Office files, HTML files, PDF files, WordPerfect files, and a whole lot more. Make sure that the interface of the tool is also convenient and user-friendly. The configuration options should be flexible as well, so that you can incorporate your preferences accordingly.
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