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How Transcription Services Work

May 15, 2008
Whether your doctors need to transcribe patient records or medical conferences, the dictation-to-reporting process is much simpler with the help of transcription services. Today's leading healthcare organizations are making use of outsourced medical transcription services to obtain accurate and reliable data at the touch of a button; instead of turning to conventional note-taking and reporting processes, your organization can benefit from professional, accurate transcripts provided by a medical transcription company. Transcription services make it easy to obtain accurate, HIPAA-compliant data that can improve workflow in your healthcare organization and reduce costs overall.

Transcription services available from a medical transcription company or provider manage all of the data capturing, formatting, coding and reporting processes. A transcription specialist is trained to receive the dictation or other data and then format it for reporting with the appropriate guidelines and formatting styles. Since every healthcare organization ahs its own set of guidelines and parameters for reporting, a professional medical transcription company can work with your organization to create a workable template.

Today's innovative medical transcription software makes it easy for doctors and other healthcare professionals to submit their dictation. Doctors can now submit their dictation over the phone or other recording device, and transcription specialists capture the data using voice recognition software and other tools to develop the reports. This ensures accuracy and high quality data input, which improves the final product overall. After capturing relevant data and filling out the report, the medical transcriptionist must submit the document to a quality control department for review. Quality control boards ensure that the data is stored in a secure database, and that all information is as accurate as possible. After the document is approved, it can then be released to the doctor or relevant department for retrieval and review.

A medical transcription company can set up an administrative interface for easy document retrieval, or simply send the reports in electronic form. Some doctors prefer to receive their reports via e-mail, while others may want to access the information from a handheld device or other portable media device. Today's innovative software and technology makes reporting, submission and retrieval a seamless process and this in itself can improve turnaround times on all transcription projects.

Medical transcription companies can offer specialized services for particular departments so that all reports are designed with the unique formatting requirements and protocol of each area. For example, chiropractic doctors and internal surgeons may require two completely different types of reports; transcription services can be tailored to their individual needs to produce quality reports with the appropriate formatting and guidelines. From legal documents to conference notes, the dictation-to-reporting process is efficient and convenient for today's fast-paced healthcare organizations. Specialties can benefit from outsourced medical transcription solutions, especially if the department needs to maintain a strict budget.

Transcription services are a cost-effective and convenient way to maximize resources for your healthcare organization. From data capture to transcription report retrieval, healthcare professionals can benefit from a high quality information and a seamlessly integrated system for several projects with the right medical transcription company.
About the Author
TransDyne is the new standard in digital medical transcription service and electronic charting. TransDyne utilized its extensive background as an information technology company to develop a system that electronically receives/sends dictations and medical transcriptions over the Internet to save time and money. Visit TransDyne
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