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Transcription Companies And Your Healthcare Organization

May 24, 2008
While some healthcare organizations turn to their administrative staff members for dictation and transcription projects, others are making the most of outsourcing options available from medical transcription companies. Medical transcription companies can help healthcare organizations of all sizes and budgets enjoy the benefits of high quality reports and transcription service and make use of today's innovative technologies to submit reports and data. Turning to outsourced transcription companies offers several benefits and can even keep your costs for these services as low as possible. When you need quality, HIPAA-compliant reports on a consistent basis, transcription companies offer a wealth of benefits with a fully-equipped team of professionals standing by.

Transcription companies make it easier than ever to complete dictation and transcription projects with ease. Your healthcare professionals simply send over dictation tapes and recordings via the web or mail to the company, and they manage the transcription and reporting. After submitting the dictation, there is very minimal communication and contact required; this saves your doctors and physicians time during their busy schedules, and saves the organization time overall.

The dictation is then processed into a transcription by a staff of well-trained medical transcription professionals. After transcribing the data, the transcriptionist can code and store it accordingly to transfer it into a file. The files are stored on a secure server, and all information is held in strict confidentiality. Your transcription company can explain what type of security system they have in place for all data transmissions, and may also provide extensive information on their process for HIPAA law compliance and other rules and regulations that may apply to your business.

After converting the data into a transcription, it is prepared for processing and reporting. At this stage, most reports are sent to a transcription companies' quality control department to check for accuracy, HIPAA-compliance and other regulations that ensure utmost quality of the final product. This entire process can take just 24- 48 hours, which means your doctors, physicians and healthcare professionals can have their documents and reports in less than 2-3 days.

Today's innovative technologies have made it easier for healthcare professionals to obtain data from transcriptionists at a touch of a button. Instead of waiting to print out reports and other information from the transcription companies, doctors can download the report directly to a computer or handheld device for easy access. During the dictation process, most doctors can also submit data directly over the phone or web-enabled device. This means the transcriptionist will receive a quality voice recording immediately, reducing the risk of errors and discrepancies and once again ensuring a final product of the utmost quality.

Transcription companies can manage the entire dictation-to-reporting process with accuracy and efficiency in mind, and will also ensure that all data remains confidential throughout the process. Instead of investing time and money to train your staff, outsourcing the project can help you make the most of your resources. When time is of the essence in your busy healthcare organization, transcription companies are a very valuable resource for your medical transcription needs.
About the Author
TransDyne is the new standard in digital medical transcription service and electronic charting. TransDyne utilized its extensive background as an information technology company to develop a system that electronically receives/sends dictations and medical transcriptions over the Internet to save time and money. Visit TransDyne
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