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Booking A Hotel For A Business Trip

May 29, 2008
Perhaps you have been given the task at work of booking a hotel reservation either for yourself individually for a business trip or for a group of colleagues to get together for a meeting. If so, there are a number of specific points to bear in mind before making such a reservation.

First of all, it is unlikely that it will be suitable to go purely for the cheapest hotel, so be prepared to go for a little more in order to ensure that the people who are there to work can do so in comfort, able to get decent rest and ensure that there are enough facilities for them to do any work necessary. It may be the case that you or your colleagues will need to use a computer, possibly with internet access. If this is the case there are a couple of options available; either use your own dial up internet connection and plug it in to the hotel's telephone point in your room.

This may not always be possible of course, and it might be worth checking with the hotel in advance if this can be arranged. Some hotels do offer internet access to all residents, but it is important to ask whether this is across the hotel as a whole or specific to a room or area and also whether it is just at specific times.

If you and your colleagues are meeting in the hotel for a meeting as well as staying overnight then you will need to find out about the availability of conference rooms. Points worth asking about will include not only about availability and cost but also how many people will be able to sit in there and what other facilities there are such as television and video, screens or walls on which to project displays, and internet access. If there is only one internet point in the room it might be worth taking a wireless router so that all members of the meeting are able to access the internet simultaneously.

The time and day you choose to book the hotel room will also have a big influence on the price. Generally most hotels anticipate the business meetings to take place on Fridays and Saturdays, and business rates are usually lower on these days. It is worth getting quotes from the hotels you are interested in for different days, to see how they compare.

Another aspect which has a big influence on the cost will be the location of the hotel itself. If the members of the work meeting will not have to leave the hotel as they will be both staying there and meeting in the conference room there, then it may not appear to be important to ensure that the hotel is located in the town centre or near some other popular amenity. If the hotel is further away from the typical tourist attractions, then the price will be substantially lower. However, it would also be worth considering the fact that these people may need to be travelling to this location, and therefore convenient access to the location from rail or bus networks might prove worth the extra money in order to provide greater convenience.
About the Author
Victor Epand is an expert consultant about luggage, cruises, hotels, and shopping. You will find the best marketplace for luggage, cruises, hotels, and shopping at these sites for bags, luggage, hotels, cruises, business trips, and shopping.
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