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How to select a Computer Classroom Rental vendor

Jun 6, 2008
Price should not be the only consideration in renting a computer classroom, there are a lot of other factors you should consider when choosing to rent a computer classroom.

First there is the obvious question: do the specs of the computers meet the technical needs of the training? You will want to check that the CPU speed, the memory, and the size of the hard drives are sufficient. You will also want to make sure that the type and size of the monitors meet your needs.

Next, you need to inquire about technical support. Is there a dedicated technical support person on site who has the expertise to install and support the software you will be using? Be sure that a technician will be on site the entire time that the classroom is being utilized to handle any problems that might occur.

It is very important to check the physical characteristics of the classroom. Is it large enough so that each student has adequate space for monitors, manuals and workbooks - plus room to take notes? Is the projector is of high quality and bright enough for the students to see without turning out all the lights? Also, are there whiteboards, flip charts, markers and other media for your instructor to use.

Often overlooked is the aspect of heating and air conditioning. You don't want your students to be freezing or overheated. The ideal configuration is for the classroom to have its own controls so that heat and air conditioning can be adjusted accordingly for the comfort of students present.

Also, inquire about what other amenities that are available to the attendees. Are complimentary beverages and snacks included? If not, is there a per person charge? Is there a break room in the facility available to the attendees? Can lunch (or dinner) be catered? If attendees are traveling, how close are area hotels? Are any of the hotels within walking distance, or is other transportation needed? Are there negotiated rates with any hotels for your attendees??

A last consideration is the building itself. Is it modern and attractive? Is the location centrally located and easy to find? What about parking? You will want to find out if free parking is available at the venue for students, and if not - find out where parking can be found and what fee the student can expect to pay. If there is a charge for parking you may want to make arrangements to cover the cost for the students.

By following these guidelines you will ensure your ability to provide a comfortable and hassle free environment for your training presentation.
About the Author
Olivia Cain is the CEO of AmeriTeach, a Microsoft Certified Education Center, in Denver, CO. She has successfully provided computer classroom rentals to many of the Fortune 500. Download the AmeriTeach Classroom Rental Brochure here.
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