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What Should You Know About A Multifunction Printer?

Jun 26, 2008
Multifunction printers are becoming increasingly popular these days due to their ability to perform many functions at a time. They are not only cost-effective but also space-saving.

If you have a small office or if you are operating from your home office, multifunction printers can be of great solution for your space constraint. It is really exciting for you to find a machine that can print, fax, copy and scan at a time. Many offices that have a shoe-sting budget prefer buying multifunction printers that work for their purpose. Buying a multifunction printer should be an important consideration for you as it involves a lot of research and shopping around as well. Following are a few points that talk about the important aspects of multifunction printers.

Printer resolution:

Printer resolution is important to judge if you are considering about taking picture print-outs. Higher resolution ensures quality prints. For most printing, except photo printing, the resolution of 600*600 will be adequate. However, in multifunction printer the scanner resolution is generally low.

Multitasking ability:

Be sure that the multifunction printer that you are taking truly has multitasking ability. The user should be capable of using it at the same time when the other facets are in use. If all the functions in the machine are not accessible simultaneously, then there is no reason why one should pay for a multifunction printer.

Connection to network:

The multifunction printer needs to have the ability to get integrated into your existing network. If it is easy to deploy with minimum start-up training it is better. While purchasing a multifunction printer, look for the software that comes with it to guide through the process of installation, upgrading or troubleshooting.

Automatic document feeders:

There are some low priced multifunction printers that do not allow automatic document feeder. If your printer does not have that function, you will have to stand by the side of your printer and feed it every single paper. The multifunction printer that holds at least 50 sheets can be considered as a good one.

Total value of the printer and ink cost:

If the printer you buy consumes a large chunk for the ink you will use in it, you will be in a bad deal. A useful multifunction printer can control the cost of your printing and imaging and produce the result effectively and efficiently.

Compatible software and solution:

This is one of the most important aspects that you should consider before buying a multifunction printer. There could be a possibility that the software offered with the multifunction printer may not be compatible. Hence, you should get clear idea about the software that is compatible with the multifunction printer. Your requirements:

Understand your requirements from the printer and buy accordingly. There may be many other things that you want from your multifunction printer beyond printing and copying like reducing paper, managed forms and simplifying work flow. Other requirements like fax, scan, email jobs, number of people sharing the device, color capability, etc are also taken into consideration.

Test before purchasing:

The best thing you can do before buying your multifunction printer is to test it. Make sure that each function works properly in the way they should. There is no harm in asking your dealer for demonstration. Read the instructions carefully before using the device.


Although buying a multifunction printer is a great idea, one should consider individual requirements thoroughly before buy one. If you are running a business where you depend on a photocopy machine quite frequently, you may not benefit much from buying a multifunction printer as it may or may not suit your requirement when it comes to the speed factor. Similarly, if you are looking for high-resolution scanning or cutting-edge faxing features, you have to consider buying a specialized machine instead of going for a multifunction printer.
About the Author
This article can be accessed in portuguese from the Article section of page www.polomercantil.com.br/impressora.php
Roberto Sedycias works as IT consultant for www.PoloMercantil.com.br
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