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Is Your Desktop Distracting?

Jul 1, 2008
Is your desk or workspace a disaster? This article is designed to provide you with some useful information that will help clean up the clutter so that you can be more productive and less frustrated. Specifics may vary from person to person; however, the following information includes helpful and important guidelines from which everyone can benefit.

Hey, is that you behind that monstrous assortment of stuff cluttering your desk? Most people don't even realize it, but a disorganized office can cause tremendous frustration and lost productivity that can mean staying late at work. Fact is, a messy desk makes it extremely difficult to go about your daily routine.

Some of us have piles of papers, others have knick-knacks, toys, photographs - you name it! Whatever that stuff is that's making your desk look like a tornado just came through your office, you can sort through it and find a place for it. Then, you can actually use your desk for its true purpose - work!!!

To follow are some practical suggestions for avoiding a disorganized office:

Organized Office Tip #1: File immediately. Anyone who visits the Pendaflex Advisor regularly knows that we cannot say this enough: avoid pile-ups! We know it can be difficult to keep up with your filing when you get really busy, or when people keep leaving documents on your desk or chair, but to keep your desk neat and orderly, it's imperative that you don't allow paperwork to grow into unmanageable stacks.

Organized Office Tip #2: Use the tops of credenzas and lateral file cabinets. These pieces of organizing furniture can be found in almost every office. And even if you work in a cubicle, there's probably a flat-top credenza or cabinet nearby, providing space where you can store such things as binders and catalogs... rather than letting them clutter your desktop.

Organized Office Tip #3: Utilize shelves. This is another smart location for storing things that might otherwise cause confusion by taking up space on your desk. A shelf, not your desk, is the proper place for items such as phone books, magazines, cd's, pictures and videos.

Organized Office Tip #4: Create drop spots. Perhaps a basket designed to hang on your wall, or some other kind of receptacle to temporarily drop memos, notes and other small papers...keeping those kinds of easy-to-lose documents off your desk until you have time to look at them.

Organized Office Tip #5: Try not to get too personal. Minimize the urge to clutter your desk with an excessive amount of personal items, such as photographs and knick-knacks. Of course, it's great to have some of these in your workspace, just don't overdo it so that your desk is covered with them.

Organized Office Tip #6: Accessorize. Office organizers, such as file sorters with different compartments, and plastic bins that can hold almost anything, are ideal for storing a wide array of office materials that might instead accumulate on your desk. Use these accessories for things such as folders, letters, and documents.
About the Author
Sharon Mann is President of the I Hate Filing Club, a group of nearly 100,000 office professionals who hate filing but love finding new ways to become more organized. For information about how you can get new ideas, sample new products and connect with your peers, visit www.Pendaflex.com.
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