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Home Office Organization: Home Office Insights

Jul 6, 2008
Is your home office filled with clutter? This article is designed to provide you with some useful organization strategies that will help you manage bills, receipts and more. Specifics may vary from person to person; however, the following information includes helpful and important guidelines from which everyone can benefit.

Typically, a home office is the place where many families organize the many different kinds of documents that enter their homes periodically.

Yet, although most people go about utilizing a home office with all the best intentions (more efficient storage of records, faster finding, preventing things from getting lost, better productivity, etc.), often times those intentions go by the wayside and the office becomes cluttered with stacks of loose papers just thrown onto a desk or piled in corner.

Here are some intelligent home office organization strategies for organizing four of the most common types of household files:

Home Office Organization: Bills. We all have tons of these. The smartest approach is to divide your bill file into two sections, to be paid and paid. You could, for example, use a single hanging folder with the general heading of bills and then utilize two interior folders (which are designed to separate related papers inside hanging folders), one each for to be paid and paid bills.

Home Office Organization: Warranties. These are highly important because they protect the purchases you make. A great way to organize warranties is to place them into clear, 3-hole-punched sheet protectors and then put the sheet protectors into a ring binder. Use a thick binder, 2 or more, to accommodate more warranties as you accumulate them. To make your warranties even more organized, alphabetize them by adding a 3-holed-punched index with A-Z tabs. Ring binders are great for referencing stored paperwork, plus, the sheet protectors help to safeguard your filed contents for extended periods of time and the A-Z index enables you to reference your filed materials instantly.

Home Office Organization: Receipts. If you've ever needed to take something back to the store, or needed to validate a warranty and searched in vain for a missing receipt...you know that storing receipts in a safe place is imperative. Receipts tend to come in many varied sizes, small, large and in-between. Therefore, we suggest using a filing product that has three sides on it such as a file jacket. Pocket-style file jackets will help prevent smaller receipts from falling out and getting misplaced.

Home Office Organization: Insurance documents. The average household has several kinds of insurance coverage including medical, home owners, automotive, life insurance and others. Instead of just dropping all the paperwork that comes under the general heading of insurance into one big messy file, categorize your documents according to what types of insurance they relate to. An ideal way to do this is to use an expanding file with built-in pockets that divide papers into their own specific sections. You'll always find the insurance papers you're looking for quickly and what's more, because the file is expandable, it will grow as needed, leaving room for more papers in the future.
About the Author
Sharon Mann is President of the I Hate Filing Club, a group of nearly 100,000 office professionals who hate filing but love finding new ways to become more organized. For information about how you can get new ideas, sample new products and connect with your peers, visit www.Pendaflex.com.
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