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Organizing Your Home Office: Keeping Your Home Office in Order

Jul 7, 2008
Does your home office need a little help? This article is designed to provide you with some useful tips that will help you organize and store your personal documents for easy access. Specifics may vary from person to person; however, the following information includes helpful and important guidelines from which everyone can benefit.

Among the fastest growing additions to homes across the country is a home-office.

In some cases, it's an actual office that has been built into or onto a house. In most instances though, it's simply an extra bedroom, a secluded part of the basement, or an attic that's been transformed into a place to store and work on insurance papers, mortgage documents and other household records.

Chances are, you have some kind of office in your home. Here are five simple tips for organizing your home office.

Organizing Your Home Office: Stay on top of bills to be paid. Mark the outside envelope of each household bill with the date that the bill is due, providing a visual signal that will help prevent you from missing a due-date. For further organization, place your bills in a step-file designed to hold envelopes...these files have graduated design and are divided into compartments. Put the bills that are due first in the first compartments. Also, remember to remove paid bills and update with new ones as they arrive.

Organizing Your Home Office: Protect highly valuable papers. Mortgage records, deeds, savings bonds, insurance papers, tax records, birth certificates and other vital papers should be stored in a locking, fireproof home safe. These safes are available in many different sizes and at different prices. Some are perfect for stashing in the corner of a home-office or even underneath a bed.

Organizing Your Home Office: Organize instruction booklets and warranties. Paperwork, like receipts and instruction manuals that comes with the things you buy, such as appliances and tools, need to be filed and saved. Ring binders, together with sheet protectors, are great for this purpose. Simply place your instructions and warranties into the 3-hole punched sheet protectors, then insert into binders and store on a shelf in your home-office for fast reference whenever needed. The sheet protectors, which are clear, will provide an instant view of your instructions and warranties while also shielding them from water damage and other possible hazards.

Organizing Your Home Office: Don't ignore your home computer. A personal computer is a centerpiece of many home-offices. Keep yours in tip-top shape by periodically purging your hard drive of files you don't need...store them on CDs, DVDs, Zips or floppies. Also protect your computer files by installing firewalls and by utilizing anti-virus software.

Organizing Your Home Office: Have the right home-office filing products. There's an ingenious line of home-office filing organizers called Home Subject Folders. These color-coordinated folders come with preprinted headings, all set for storing your most common household documents. All you have to do is set up your home filing system and then you can find any household document in a matter of seconds!
About the Author
Sharon Mann is President of the I Hate Filing Club, a group of nearly 100,000 office professionals who hate filing but love finding new ways to become more organized. For information about how you can get new ideas, sample new products and connect with your peers, visit www.Pendaflex.com.
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