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File Recovery Tips: On the Trail of Missing Files

Jul 12, 2008
Are you constantly searching for a file in that pile on your desk? This article is designed to provide you with file recovery tips to that will help you find your documents quickly and easily. Specifics may vary from person to person; however, the following information includes helpful and important guidelines from which everyone can benefit.

How to Achieve Speedy Recovery of Missing Files
Uh oh, that original contract from your company's biggest customer is missing in action. You have 10 minutes to find it before your boss comes around looking for it. Now what do you do?

First, take a deep breath. It's in your office somewhere and running around half-crazed is no way to find it. Chances are very good it's simply been misplaced, not lost. You know, it's probably in that big pile on the corner of your desk... or maybe the other big pile next to your computer on the floor. Sounds like a little file organization might just be the next task to hit your inbox!

To follow are six easy file recovery tips that will likely result in retrieving the missing document:

File Recovery Tip #1: Start at your desktop. A desktop filled with stacks of records as well as many loose papers scattered around is a perfect hiding spot for a missing document. Carefully check under, in and around each pile and beneath each loose paper.

File Recovery Tip #2: Go to your in/out box. Maybe you mistakenly placed the document in that tray on the corner of your desk, the tray that's normally reserved for ingoing and outgoing mail. Take a look, you might find it there.

File Recovery Tip #3: Ask around. Finding a missing document could be as simple as inquiring among co-workers. As you well know, papers in a busy office are constantly circulating and it could be that your AWOL contract was routed to someone else's desk accidentally.

File Recovery Tip #4: Visit the file cabinet. Let's say the contract is for a specific corporation, maybe one that begins with the letter "B" Possibly the document was inadvertently put into the file...either by you or a co-worker. Go to the file, check the B section. And, be sure to check surrounding sections...because in addition to being mistakenly placed in the file cabinet the document might also have been misfiled in the wrong section.

File Recovery Tip #5: Check office machinery. Perhaps the document, without your knowledge, has been brought by a co-worker to a fax machine or to the copy machine - or maybe you left it there yourself. Take a look, you may just find it there.

File Recovery Tip #6: Make a call to the mail room. Many companies employ mail-room workers who are continuously making the rounds throughout offices, delivering incoming mail as well as picking up outgoing mail. Maybe your document was mistakenly identified by a mail-room employee as outgoing and the document is sitting either in the mail cart or in the mail room itself.
About the Author
Sharon Mann is President of the I Hate Filing Club, a group of nearly 100,000 office professionals who hate filing but love finding new ways to become more organized. Here are some filing products that will help you with file recovery and smarter piling. Visit our website for details.
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