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Top Inventory Keeping Secrets

Aug 17, 2007
Every business knows the importance of a proper inventory. Without one, a business would not have a proper tally of its assets and properties. They would not be able to keep their accounting books straight.

Broken and lost equipment would remain forgotten and uncompensated for. And the business would not have assurance of how much property they can use to forward their businesses. Keeping inventories may take much time and effort, but every good business owner knows it is well worth its expense.

Almost as bad as having no inventory is having wrong inventory. If the people in charge of keeping a company's inventory do not do their job well, the business in question stands to make decisions based on wrong data.

The company may have trouble accounting and keeping with the law too. Only when a proper inventory system is implemented can the business hope not to lose time and effort maintaining an accurate and dependable inventory.

You can avoid these problems with inventories if with the help of some simple tips. Inventory keeping does not have to be a back-breaking, menial job that is, more often than not, flawed. They can actually be a streamlined, organized, and beneficial activity for any company.

Inventory Keeping Tips

1. Keep Every Document That Lands in Your Hands

This cannot be stressed enough. You must keep every receipt, every document, and every transaction evidence you can get your hands on. If the transaction does not give you a receipt, you must ask for one.

Remember that every business should have receipts and cash disbursal sheets that will help you keep track of every spending and every earning. This will help you identify your possessions by purchase date and by supplier, and will make inventory keeping easier to manage and more comprehensive.

For purchases or expenses that do not issue receipts, you may at least jot down on a notebook details regarding the items bought.

You must organize these documents according to relevant categories. Store them in a safe area that allows for easy retrieval and bookkeeping.

2. Mark Them

Just as ranchers brand their cows, so can you brand your equipment as a mark of ownership. But, of course, you do not have to use searing iron to do so, a sticker or marker will do. The brand should show who owns the item, and the control numbers to identify the item in the inventory.

This activity helps deter thieves from pilfering equipment from your business. Your brand has to be permanent, though, to act as a deterrent. This activity also helps you find out which equipment have already been accounted for.

3. Keep your inventory up-to-date.

Some people content themselves with doing one high-visibility inventory and forget that they did the activity at all. Inventory keeping is a constant process. You must check the inventory and actual item existence to see if there are any missing, or damaged items that are unaccounted for.

This will verify the accuracy of your inventory. You may have to update you inventory and the branding of the items in your business.

4. Put Someone in Charge

Someone has to oversee the inventory keeping activities of a company. Do not scrimp on budget and fail to allocate resources for the activities. Remember that they are an important part of the business organization.
About the Author
James Monahan is the owner and Senior Editor of
InventoryHq.com and writes expert
articles about inventory .
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