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How Fleet Management Tools Can Make Business Easier

Aug 3, 2008
Fleet managers have a hard enough time as it is keeping track of all their drivers and the whereabouts of their services. Thankfully modern technology has alleviated some of the stresses from the world of fleet management. One of these technological advancements has been the encroachment of GPS tracking systems into the world of fleet management. These systems do not purely give drivers the right directions when they are lost but instead provide an invaluable resource of driver whereabouts, vehicle condition and ETAs to a variety of destinations. Understandably these fleet management systems are rapidly being implemented to increase company efficiency and hence, profitability.

The most advanced fleet management solutions give managers a resource that allows them to track all of the vehicles in a fleet whilst they are out of the office. This is great for managers who feel they must keep an eye on certain employees whilst also assessing the unauthorised use of company vehicles. In addition to information on vehicle whereabouts these systems allow managers to understand the driving habits of their operatives such as excessive speeding and idling time.

For managers this is not the only benefit that fleet management technology can bring. The administrative tasks related to fleets can be greatly reduced meaning that man hours can be better spent elsewhere. Most systems will give information on when a particular vehicle is due a service, or even an oil change; subsequently maintenance dates are not forgotten and bills will be reduced. The best systems out there can even notify managers of specific problems with vehicles meaning that issues are immediately flagged subsequently increasing the lifespan of company vehicles.

GPS recorders can act like the black box in aircraft in the event of an accident noting the direction and speed of the vehicle. This is important information when it comes to making insurance claims as any guess work on the part of the insurance company is negated. In a world where liability is increasingly important after accidents, this kind of information is vitally important.

An added bonus of installing a GPS fleet management system is that your company insurance premiums will in fact drop. The reasons for this are numerous. Firstly as you have the ability to track a vehicle, in the event of a theft it makes recovery that much easier. Additionally as your drivers know you are watching, they will drive in a safer more considerate manner that reduces the chance of an accident. Both of these actively work towards reducing the premiums you have to pay.

Understandably many fleet management officials are wary about the implementation of GPS systems and the effect this will have on staff morale. Many expect a backlash over privacy issues and fear they will see unified action as a result. This however is a common misconception, in fact, once staff members are given an explanation of how the system will make their lives easier, they will embrace it wholeheartedly. Even this does not occur, as a fleet manager it is your assets you are trying to protect, not your worker's privacy during business hours.

Ultimately a fleet management system that relies on GPS will enhance the efficiency of your business. Reducing fuel costs and increasing the responsiveness of workers out in the field forms part of this, as does a reduction in insurance and maintenance costs. So if you are a fleet manager the question you need to ask yourself is; can I really live without a tracking system?
About the Author
Technology expert Thomas Pretty looks into how GPS fleet management solutions can help in increasing efficiency and profitability.
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