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Facilities Needed in Preparing for a Business Conference

Aug 17, 2007
A business conference is one the best ways to keep tabs of your business's goings-on and financial results. Whether you are about to hold a meeting with your top 5 executives or about to hold a product launch with 300 invitees, preparation needs major consideration.

To aid you in your endeavor to conduct your best business conference ever, here is a rundown of the facilities you should start querying your conference facilitator or conference planner about.

1. Visual Presenter

This is the modern version of the overhead projector commonly used in presenting various data to the business conference attendees.

To maximize the use of this equipment, take note that a) you should use larger fonts and more whitespaces with your documents, b) use white paper instead of transparent since it's more top quality, c) make sure that a technician knowledgeable with the operation of this equipment is present during the conference.

2.Digital Whiteboard

This is a common dry erase whiteboard that could record digital captures of what is written on its surface. It saves all the written information in an electronic format with a computer and a software program.

The "sonic" kind of digital whiteboard has the most beneficial features such as the special dry erase pens, more useable due to it presses markers harder on the board, and more portable compared to other varieties of digital whiteboards.

It is important that you don't lean with your hand on the board while writing anything. Make sure you know how to really operate this equipment or let a technician come in handy. Don't forget to print and distribute records of your meeting's results.

3. Computers

What would a business conference become of without the help of computers? Computers are very indispensable because of the Power Point presentation that is very much practised when presenting during a conference. In using a computer, make sure that you have not set any screen saver, especially those that would cause distraction.

4. Touch Screen Remote Panel

This will help you in manipulating your slides and video. Timing is also monitored through a touch screen remote panel. Again, always ask the technician provided by your conference facilitator when you encounter any problem with this device.

6. Slides

Slides contain the information or illustrations that will better convey your messages during a conference. It should be noted that using crowded files may cause problems during a presentation. Landscape oriented slides are better seen than those in portrait format.

7. Screens

Screens are used to show videos, slides and computer presentations all at the same time. Make sure you could have optimum vision even from afar when using these screens since it's the attendees welfare that must be prioritized.

8. Microphones

Check for feedbacks when using the microphone. The technician should also be ready whenever you encounter any mishaps with the microphones.

Those are the basic information regarding the most technological equipment you could utilize when you have your business conference. It would be of great help if you follow the bits of advice required of you to do to maximize their use.

It's for the best if you check all their conditions a few hours and then a few minutes before the conference. All those facilities should help you conduct a fruitful business conference and not ruin it.
About the Author
James Monahan is the owner and Senior Editor of
TopConferenceSites.com and writes expert
articles about conference .
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