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How To Handle Your Performance Appraisal

Aug 27, 2008
-Imagine Yourself in Your Manager's Shoes. Try to figure out what your manager will be looking for while he or she is in the meeting. Study the appraisal form properly and think of the best ways of answering the questions in it.

Your manager is only human - so think about what your manager would like to hear or read on your views about the company, its future and your role in helping the company to achieve it.

-Create A Performance Chart. Note down your performance during the period being reviewed. Indicate any breakthroughs that you might have achieved during that period. If you have provided a solution to a long pending problem, then also write it down.

If you have run into any problems that slowed you down, then that can also be mentioned along with any suggestions that you might have to solve them.

Your report should be supported by relevant documents, since you will need proof to back your claims. If you have attended any conferences or seminars, then attach those documents as well.

If you have attended and successfully completed any additional training course to enhance your skills, then that also needs to be mentioned in your report.

-View Your Meeting In a Positive Way. During the meeting, observe and listen to what your manager is trying to relate to you. Do not take any criticism personally; rather, see it as a way to improve your performance in the future.

Keep an open mind in the meeting and observe the body language of your manager closely. Understand what your manager is trying to convey in the question before answering.

-Use Tact. If you are not very happy about certain things in your company, or if you feel that you are being over or under-utilized, then talk to your manager tactfully. Do not raise your voice or be disrespectful. Lay out your points in a specific and clear manner.

Do not ramble on about a particular point; instead, keep it to the point. Remember that you might have a problem with the system and not with your manager. This is the time when your manager will listen to you - so use this time wisely and think before you speak.

-If You Fail, Do Not Lose Heart. You might not get a favorable rating in your appraisal, but that only means that you need to check your manager's report and find areas where you can improve before your next appraisal. Do not become angry or disillusioned, but treat the report as an eye-opener to help you prepare for the future.

A performance appraisal can either seem like a visit to the dentist or a meeting with an experienced friend, depending on the way you look at it. The way you answer the questions and the way you have performed in the past will decide the outcome of that meeting.
About the Author
Tony Jacowski is a quality analyst for The MBA Journal. Aveta Solution's Six Sigma Online offers online six sigma training and certification classes for six sigma professionals including, lean six sigma, black belts, green belts, and yellow belts.
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