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Is A Traditional Meeting Better Than Teleconferencing Or Online Meetings?

Christine O'Kelly
Sep 8, 2008
When it comes to setting up a meeting or event, event production companies can be a great resource. The problem is deciding whether to have a teleconference, a virtual meeting, or a traditional meeting. Each one has their own benefits and drawbacks that you need to consider when you are trying to determine which type of event is best. Once you have an idea of what you would like to do, and event production company will work with you to ensure the entire thing goes off smoothly and successfully.

In-Person Meetings

The company values and company culture are easily and effectively relayed during in-person meetings. You can express your ideas and thoughts directly to others in a way that each attendee will be able to truly understand. You can see others reactions, body language, and expressions first hand in an effort to determine the effects of what you are saying. This gives you an opportunity to emphasize the thoughts and ideas that may have not been explored fully or clearly enough.

You can further enhance your company's beliefs and ideas by enlisting the help of event production companies to decorate the venue and add personalized media and entertainment. This increases the excitement level and further emphasizes the purpose of the meeting. Regardless of whether it is clients or staff, everyone has a chance to interact with each other to enjoy the company culture while increasing the energy level of the event. Therefore, you can see exactly what others are feeling and thinking about the meeting's subjects.

Online Events

One of the biggest downfalls of traditional meetings is time and travel they require. With online meetings, you can include as many people as you want, regardless of where they are in the world. With event production companies, you can customize and enhance the theme just as you would a traditional meeting in order to add emphasis on the points you would like to make. As an added benefit, these meetings can include a moderator sometimes supplied by the event production company you are working with. He or she can help keep things controlled if discussions become too intense or if they wander off track.

An event production company can save and store the entire meeting for you. You can use this later on for other meetings or presentations and analyze it afterwards, so that you can judge the effectiveness of a speech, idea, or marketing plan. You can even make the recording available to those who were unable to attend the event.

Teleconferencing Call

Holding a meeting over the phone gives you the convenience of online meetings and the ability to avoid added technology. It does not have the visual emphasis of an event production company, however, some like the fact that attendees are not distracted from the speeches and information. One advantage is that these meetings are ideal for meetings with short notice that involve people who live outside the immediate area. Unfortunately, you lose the added visual benefits event production companies can provide although you can still include professional speeches and marketing pitches.

Because communication is vital to a successful business, you need to make the most out of each event. An event production company can help you determine which method of communication is best if you are unsure. From there, event production companies can help you design and create presentations, speeches, and even the right atmosphere to ensure that attendee come away with the ideas and thoughts you need them to. The emphasis on your ideas, combined with a high energy level, will help you turn your thoughts into successful actions.
About the Author
Christine O'Kelly writes for Plexus 821, an innovative leader in the world of event production companies. This event production company firmly believes in their philosophy of turning ideas into action.
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