|
|
Stress Free Planning For Your Corporate Events This Christmas
Organising corporate events can be stressful, there's no doubt about it. Responsibilities range from booking the right venue for the right occasion, ensuring everyone is transported to and from the event, suitable accommodation to be booked for all attendees and a wide selection of tasty food and beverage to be served, catering for all dietary requirements. This time of year, most corporate events tend to appear in the form of celebratory Christmas parties therefore extra entertainment will be required such as music, DJ hire, Christmas gifts and decorations. With so much to consider, here's a quick guide of how to get through the corporate Christmas season, stress free.
The first thing you need to book is a venue. Bearing in mind, most companies will hold some kind of Christmas corporate event within December, you will need to think about booking this early. If you leave it until December 1st, the chances are, the venues you like will be booked up. Remember that most companies like to book events as close to Christmas as possible so these dates get booked first. If you leave it too late, you may find your eating your turkey and drinking your sherry as early as November.
Your venue is likely to depend on a few things, including number of employees, location and the type of event you are organising, whether it's a small meal at a restaurant or a huge party at a hotel. If you don't know an area too well, make sure you do some research into different venues and be sure to visit them before you book.
Ideally, you will book a venue that is closely located to your work premises so employees don't have too far to travel. Many companies arrange afternoon corporate events so employees can come in to work in the morning and leave together at lunch to head to the Christmas party. This is also a great way to build up excitement for the event and ensure no one has to arrive on their own. It also helps keep costs down, as you don't have to extend invitations to partners or families of employees.
If you have hired a venue that is not within walking distance of work, you will need to book appropriate transport for all attending, whether it is a mini bus, a coach or taxi's. If it is a short walk, make sure everyone has a map of where they are going to ensure no one gets lost en-route. Similarly, you need to consider how everyone will get home again once the event has come to a close. You mustn't leave people stranded having to organise their own taxi's home or worse still end up walking home in the dark.
Once the venue and transport have been booked, you can send invites out to all employees so you can gage final numbers of attendees. Once you have this you can begin organising the catering if necessary or simply book a table at a restaurant. If your Christmas corporate event involves a party, you will also need to think about booking a DJ to play all the cheesy Christmas tunes. It's always advisable to book the DJ by word of mouth recommendation; making an ad hoc booking isn't advisable if you know nothing about the DJ's style or musical choices.
You may also wish to think about buying some corporate gifts as Christmas presents for the dining tables or perhaps if you are having an awards ceremony.
The venue you hire should be in charge of the Christmas decorations but make sure you check this when you make the booking and if not, you may like to think about visiting the venue the day before and putting up some decorations yourself.
Organising corporate events at Christmas requires a lot of planning however as long as you keep to your budget and consider your audience, the whole procedure can be stress-free, allowing you to get in to the Christmas spirit and enjoy the whole event rather than worry about it.
About the Author Dominic Donaldson is an expert in Event Organising Find out more about Corporate Events and how a little forward planning can help your business enjoy a smooth running Christmas. |
 |
Please Rate: |
|
Rating: |
 Processing ... |
(Average: Not rated) |
| Views: | 21 | |
|
| More Articles from Corporate | | |
| Top Articles in Corporate | | |
|
