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Using Technology To Prepare For A Disaster

Aug 17, 2007
There are many types of emergencies that can strike virtually without notice at any time. Because of this, it is important to be as prepared as possible. One of the most important steps that should be taken should an emergency occur is the notification of the emergency to as many people as possible. This can be difficult, as you are often trying to reach a large number of people in a very short period of time, but there are developments in technology that make this an easier task than it has been in the past.

If you run a large company, you probably have a high number of employees. You will want to make sure all of them are notified quickly should an emergency occur. This can be especially important if evacuation is necessary, as there is often little time for everyone to leave the building or primacies. That is why an automated dialing system is a good idea.

An automated dialing system can be custom configured to fit your specific needs and are ready to dial upon receipt of the proper notification. Through such a system, you will be able to customize the voice scripts used usually through a vast library provided by the company installing the system. This library will most likely include all of the commonly needed scripts that explain what to do in the case of various emergencies. When a particular emergency occurs, the system is configured to recognize it, either through automation or a cue from you, and respond accordingly.

It is also possible to load over 200,000 phone records based on the zip codes you select when programming the system. It is also possible to load several Federal No Call Area Codes based on your specific registry.

It is a good idea to carefully consider your programming options when installing such a system, and make sure you have implemented them so they will be ready if and when they are needed. The next step is to notify your employees of what to expect, should an emergency occur. Show them the system, and let them hear a sample of a pre-programmed message so they will be somewhat familiar with it should they ever need to hear it. It is always important to keep in mind that the more prepared you are, the more prepared your employees will be, and the faster everyone will be able to execute an emergency plan. This is a piece of technology that will serve you well for many years to come.
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