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How to Manage the Skill of Communication

Aug 18, 2007
The skill of communication is one that not all people can grasp easily; yet whether in our business or professional lives communication and clearly articulating feelings, instructions and needs are a vital element to both success and happiness. There is more to the skill of communication than many expect.

It is not just about what you say but also how you say and it, do your body language and eyes replicate the message and are you addressing each person in way to ensure that your message always gets across how you intend. Not only will learning an effective way to communicate improve your status in the work place but can stand to improve all relationships as you realize the importance of clear and direct communication.

We communicate in many ways each and every day, whenever we write, speak, or direct our ideas and thoughts towards someone else we are communicating and in these situations there are a few ways you can insure that your message is getting across. For example if you are excited about a new project you will be bubbly and infectious when sharing your idea causing more people to want to become involved whereas if you were quiet and down no-one will listen.

So before you tackle the direct contact you must initially recognize how to best communicate your idea. Will you be passive or quirky? Confidence is key, stand tall, be direct, no stuttering, plan or rehearse what you will say before you do so as to deter fumbling for words.

Simple ideas include adding a spell checker to your email account so as to ensure 100% accurate and professional communication via email. When sending written contact check; no double check the words you have used to describe or create a visual picture. Remember you will not be there to clarify or add character to your words so they must be clear and understandable to the reader.

It is also of importance that your language is suited to the reader; we all use differing types of language dependent on the kinds of people we communicate with regularly, and it important to remember some simple boundaries within written contact. Ensure that the language is suitable for the audience and that the words actively create a clear visual picture of the desired message. This may take some practice but you will notice a difference.

One of the hardest things to communicate whether in a personal or professional setting is feedback or correction and while giving advice or correction is hard; taking it is just as difficult. Your boss calls you into his office and says that there are a few changes he would like you to make concerning your work. Initiate acceptance and interest immediately never become defensive!

Communication goes both ways and if you can effectively learn to listen then it will stand you in good stead when effectively communicating yourself. Eye contact and active listening skills are vital a person likes to know they are being listened to, and this in turn allows them the freedom to competently communicate with you. Be sure to ask for specific ways to improve while when asking for change it is important to ensure that you can articulate specific needs for improvement yourself. An easy trick for this is to try to summarize back to the person what they have just communicated that way any misunderstandings can be fixed immediately.

In relationships communication while being of vital necessity is often lost within the emotion and attachment of a relationship, but if you and your partner are struggling then it's is likely that a lack of communication is at the core of the problem. When people are not communicating they are not sharing their ideas and feelings and will often complain that their needs are not being met.

Communication offers a time and place where discussion and reprisal can be made in a safe and open manner. It is imperative not to hinder the communication boundaries for others concerned so that all involved can feel safe and listened to, in turn ensuring they listen to you. Communication especially conversation follows a general rule that the amount of information that a person gives you is how much they are comfortable receiving.
About the Author
Peter Murphy is a peak performance expert. He recently produced a very popular free report: 10 Simple Steps to Developing Communication Confidence. Apply now because it is available only at: conversation starters
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