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Relocating Phone Systems
In order to stay on top of your business communication, relocating your phone system should be a priority when moving offices. Thus, phone cabling installation becomes of paramount importance, and you should have a plan of action that will enable you to lose as little time as possible, for down time in communications can be costly for your business. Being unprepared can cost you in both time and money when moving and in need of new cabling, so planning is vital.
Unforeseen challenges can be limited if you plan accordingly, and the transition into your new office space will be seamless. Moving is as much if not more about the relocation of the cabling that facilitates the virtual and communicational end of your business as it is about physical things and people. Ask yourself these five questions before going into the move, and you will be well prepared to make the transition and deal with potential problems.
? When is the scheduled move? If your office is scheduled to move within 60 days, be sure that you have set up your phone lines with your telecommunications provider and made an appointment for the installation. It is often the case that telecommunications firms require 45 days notice for the installation of phone cabling, so make certain you have factored that in before you contact your cabling installer.
? When will the move take place? Often it is the case that telecommunications firms require 45 days notice for the installation of phone cabling. If the move 60 days out, be sure that you have set up your phone lines with your telecommunications provider and made all the necessary appointments for the installation, setup and system check so neither party is caught unprepared.
? How is the new office space laid out structurally? Offices come with two basic types of ceilings: hard cap and drop. Drop ceilings have a space between the visible ceiling and structural ceiling, allowing room for installation of cables. Hard cap ceilings, on the other hand, require the installer to run the phone cabling elsewhere so it is out of the way. The type your new office has will let the cable installer better prepare for the job. Letting them know in advance will help them plan and give you an idea of cost.
? Will it require plenum or non plenum cabling? Plenum space houses circulation systems for heating, air conditioning and ventilation, and often is positioned above a drop ceiling. If your phone cabling will run in the same space, you?ll need plenum rated cable with either a PVC or FEP fire retardant jacket to guard against fire. Plenum rated cable is more costly than non plenum cable, but code requires it.
? Does your telecommunications provider offer service in the area you are to move? This is important, for if the answer is no, you will have to find another service provider which could add time to an already time consuming job.
Preparing for the relocation of your phone system is one series of steps. The process itself will present other challenges. The phone cabling must be reconfigured to your network and computer system after the move, during which time you may have to divert calls to another line. The system will have to be checked to make sure it functions properly in sync with your network. Amidst all of these considerations, you have to remember the budget. Having to relocate your phone system because of an office move probably means your business is growing, but you want to keep costs as low as possible. By giving yourself ample time, and with the right preparation, phone cabling issues will be quickly resolved, the relocation will go smoothly, and your communications will be back online without losing a step.
About the Author About the author: Kirby Whitehall is a phone systems specialist from Infiniti Telecommunications, who are market leaders in phone systems and phone system services.
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