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How To Create Project Management Metrics That Work

Dec 7, 2007
Business owners and managers know for sure the importance of establishing project management metrics. It is a measurement system that works to determine the path where a particular project is supposed to follow, to achieve the main goal of success. It serves as an indicator for any warning sign that could affect the development of the entire system. When the system is able to detect such a warning sign, the managers can immediately act accordingly and implement corrective actions before any possible problem occurs. However, although easy to create as it may seem, project management metrics require full dedication, interest, effort, and time from every person involved. It can only be created if managers and his or her subordinates know everything about the nature of their projects and its objectives.

Now, if you are one of the hundreds out there who have been thinking about building his project management metrics to ensure better results, there are actually a few basic steps towards perfecting a project management metric plan. Keep these steps in mind and do everything you can to realize your project requirements and needs.

Choose and Design the Right Metrics - To start developing an effective project management system, you should start by identifying your business and project's goals. Without such identification, it would be hard to establish an outline of the steps you need to take since you do not really know what you are working for in the first place. Thus, you should define your own milestones and work hard to accomplish it. And, meet these requirements in a timely manner.

While having your milestones orderly set, understand that metrics are generally developed to realize the progress of the entire project. This means that everything about the people, budget, assets, technical achievements, schedule, and other necessary information should be considered, aside from the performance milestones. These indicators are unique from each other, so be ready to exert the needed time and effort in determining those that are meaningful. As your metrics evolve, expect your organization to evolve as well.

Handle Project Monitoring - Monitoring the progress of the project is a vital step towards building effective project management metrics. This is necessary as it allows managers to track the data, report, and other information necessary for the success of the entire organization.

There are several techniques to use in monitoring projects. One popular solution is the so-called "dashboard" technique. This is valued by most experts as it can offer quick assessment for the metrics. This is also capable of providing easy access to the project metric tools needed by the organization.

Avoid Metrics Pitfalls - Capturing the information needed to create the project management metrics is easy. Nevertheless, if too much data is needed to be obtained, the metrics may find it difficult to capture the entire information. To solve this problem, make sure to scale the metrics to fit your project requirement. Employ the right techniques and follow the right steps.

Needless to say, it is very important for project management metrics to be built with careful planning. Just consider all the necessary aspects, information, and techniques to establish a metric that works to generate the best results possible.
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