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How to Manage the Space of Your Party Venue for Your Child's Birthday Party

Shawn Chua AKA Captain Amazing
Jan 10, 2008
If you are organizing your child's birthday party and have found the perfect venue, fantastic job! However, you still need to organize and manage the space of the venue or party room effectively. Regardless of whether it is a restaurant, functions room or your living room, the space must be managed so that it's ready for your guests to feel comfortable, have fun and enjoy themselves!

Before the party, be sure to remove all fragile or breakable items from the room. Clear any large furniture you can and cover up sharp edges that might be safety hazards during party time. It's only natural for children to like to run around when they are having fun, so try to make your place a safe environment as best as you can.

Separate your venue into at least two distinct areas. Allocate one area for activities like games or entertainment and another area for food and drinks. This is so that the activities do not get in the way of people who are enjoying the scrumptious spread you have specially prepared!

You will need to prepare the following dedicated areas/ tables for the following elements:

Gift Table

This is where you place all the gifts that the birthday child receives. The "gift table" should be close to or next to the entrance so that presents can be placed there as soon as a guest arrives.

Play Area for Activities, Entertainment, Games or just having Fun

Try to create an open space for kids to play in. This space will also be used for activities, games and shows.

If you are having an entertainer at the party, don't have him perform in front of an entrance or doorway as this will distract from the show badly. People moving in and out from these entrances will cause too much of a distraction and disrupt the show.

Ensure there is a performing space prepared, ideally, this space should be in front of a wall with your birthday banner or main decorations. Also ensure that there is ample space for children to sit and watch the show or move around if the entertainer is playing interactive games. As a rough guide, a space of about 10ft x 10ft should be sufficient for the performer to entertain up to 20 children.

You might also need to prepare additional space/ tables/ chairs for additional activities like if you have a face painter, caricature artist or balloon twister at the party.

Food/ Buffet Line

Most parties will have a buffet line as opposed to an ala carte sit-down style food. Ensure the buffet line is setup away from the play/ activity area. As there will likely be spills of food and drink, ensure there are no expensive carpets or valuables around the buffet line.

Dining Area

The eating area should ideally near the buffet line and not in the middle of the play/ activity area. If there is not space for dining tables, line up chairs along the wall for people to sit and eat.

Cake Cutting Table

This can either be one of the dinning tables cleared for the cake cutting or a dedicated side table for the special moment. Ensure there is space around the table for photo-taking with friends and family.

3 Key points to remember:

Always have the main activity or performance area opposite or away from the entrance to the party room.

Always clear potentially dangerous furniture, objects or installations from the party room.

Prepare different areas dedicated to different party activities.
About the Author
Shawn Chua AKA Captain Amazing is a professional birthday party host with Singapore Birthday Party entertainment provider Mighty Magic Factory. He is a Master Ventriloquist and award-winning magician. As Captain Amazing, Shawn heads a team of dynamic performers and has 6 years of live performing experience. Find out more about him at Singapore Birthday Party Entertainer Company
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